Move-In/Move-Out Report - What Should You Be Aware Of?

A move-in/move-out report is a crucial document that ensures both tenant and landlord agree on the condition of the property at the beginning and end of a tenancy. This guide explains exactly what you need to know to avoid unpleasant surprises when moving.

What is a move-in/move-out report?

The report documents the condition of the rental property upon moving in and out and serves as protection for both tenant and landlord in case of future disputes about damage or maintenance.

• Must be completed at both move-in and move-out
• Should include a detailed description of any defects or issues
• Must be signed by both tenant and landlord

How to create a thorough move-in/move-out report

Inspect the property carefully

• Go through each room systematically (kitchen, bathroom, living room, bedrooms)
• Check floors, walls, windows, doors, and installations
• Note even minor flaws such as scratches, stains, and wear

Take photos as documentation

Photos with visible dates can serve as crucial evidence. Make sure to:

• Use clear lighting and photograph any visible damage in detail
• Save images digitally with timestamps

Write clearly and precisely

• Use specific descriptions: for example, "deep scratch in floor near kitchen door"
• Be meticulous with details to avoid later misunderstandings

What to do in case of disagreements?

• Always contact your landlord in writing and include documentation
• If you cannot reach an agreement, the issue can be taken to the Rent Tribunal

Frequently asked questions about move-in/move-out reports

Is a move-in/move-out report mandatory?

Yes, the landlord must prepare a report for both move-in and move-out if the property contains more than one rental unit.

What if I disagree with the report?

Do not sign until you’ve reached an agreement, or add written comments directly on the report.

Can I create my own report?

Yes, but it must be approved and signed by the landlord.

Published / updated: 15. april 2025